Frequently Asked Questions - Program submissions
Submit a ProposalWhat Is The Purpose Of The Institutes And Workshops?
Each Institute and Workshop provides an in-depth exploration of subjects of interest to tribal museums, libraries, and archives. With funding from the Institute of Museum and Library Services, the National Historical Publications and Records Commission, and the Oklahoma Department of Libraries, the Institutes serve as a bridge between the two national Institutes (2007 Oklahoma City and 2009 Portland, Oregon). Attendance is limited to 150 per Institute.
When Are The Programs?
Institutes are held during the week, from Tuesday through Thursday. Pre and post-institute workshops are on Mondays and Friday. Sessions begin at 9 a.m. each day unless otherwise posted.
Where Are The Programs?
All three Institutes will be held at the Cherokee Casino and Resort; 777 West Cherokee; Catoosa, Oklahoma (a suburb of Tulsa). Workshops are held at varying locations. In support of the Institutes, the Cherokee Nation is providing deeply discounted room rates of $73 per night in the Resort and $49 per night in the Cherokee Inn (plus 6% tribal fee/no other taxes or surcharges apply). The facility has four great restaurants, a championship golf course, and over 2,000 casino games. It has state-of-the-art meeting facilities, provides a free airport shuttle, free parking, and free Internet access in all rooms.
What Are The Registration Fees?
Each Institute requires a separate registration fee of $200. Included in the fee are breakfast and lunch for each day. Workshops are $50, which includes materials and lunch. Registration opens after February 1, 2008. Registration fees are waived for primary presenters.
What Topics Are Appropriate?
Hands-on or demonstration activities are highly desired, as well as case study presentations. Presentations should be accompanied by handouts when possible. All duplication charges, shipping, or other costs incurred in providing handouts will be reimbursed by the Institute organizers.
Possible Topics for Skills and Strategies for Managing Tribal Archives might include (April 15-17):
- Planning an archives program
- Planning a records center
- Tribal Archives Role as an Administrative Resource
- Tribal Archives Role as a Cultural Resource
- Building the Holdings of an Archives
- Developing an Archives Facility
- Staff Training and Development
- Establishing Control Over Holdings
- Building Community Support
- Funding the Archives
- Budgeting
- Loans
- Establishing Legal Ownership – Deeds of Gift
- Code of Ethics for Archivists (Society of American Archivists)
- Basics of Records Management
- Historical Records in an Archives, Including Recordings and Photographs
- Assessing the archives and records needs of the tribe
- Addressing privacy and access issues
- Developing policies and procedures
- Identifying sources of tribal materials
- Copyright
- Preventative conservation
- Accessioning, Describing, and process records
- Proper handling and storage practices
- Methods of automating finding aids
- Reporting information to the National Union Catalog of Manuscript Collections
- Imaging Systems
- Indexing Procedures
- Preservation Strategies
- Preservation and Security Backup
- Developing a Model Procedures Manual
- Basic cleaning and repair of materials (Hands-on)
- Encapsulation techniques (hands-on)
- Addressing and mitigating threats to collections (security, disaster, environment)
- Reference Services
- Finding Aids
- Providing Services to the Public
Possible topics for American Indian Objects Institute (July 15-17) might include:
- Cultural Considerations When Working with or Displaying American Indian Objects, General Session
- Introduction to Caring for American Indian Objects, General Session
- Creating a Safe Display Environment
- Developing Displays
- Preventative Conservation
- Integrated Pest Management
- Creating Exhibit Labels
- Pesticide Contamination
- Registration Methods for Small Museums
- Legal Information on Managing Museum Collections
- Storage Methods for Cultural Items
- Making Mounts and Supports for Flat and 3-Diminesional Objects
- Working with Donors
- Preservation Planning and Prioritization
- Cleaning, Handling, Repairing and Storing Materials, Part I
- Cleaning, Handling, Repairing and Storing Materials, Part II
- What Would You Do? Preparing for Emergencies
- Essential Policies and Procedures Related to Collection Care
- How to Safely Handle and Move Objects
- Protecting Collections from Theft
- Loaning and Borrowing Items – Policies and Procedures
- What About Sacred Objects?
- Monitoring the Environment
- Applying Accessioning Numbers to Objects
- Housekeeping 101
- Funding for Objects Care
- The Use of Technology in Displays
- Database Solutions for Managing Collections
- Photographing Objects
- NAGPRA Demystified
Possible topics for Photograph Institute (August 12-14) might include:
- History and types of photographs
- Identifying, reading, and researching photographs
- Collection Policies
- Locating sources of photographs (perhaps panel discussion)
- Considerations for evaluating photographs
- Determining the monetary value of photographs
- Legal and ethical issues of ownership, access, and usage (perhaps panel discussion)
- Accessioning and arrangement (perhaps demonstration of the accessioning process)
- Description and cataloging
- Providing online access to photographs
- Preventative conservation (handling, storage, environment)
- Storage furniture and enclosures
- Basic preservation steps for specific photographic formats and processes (hands-on demonstration)
- Exhibiting Photographs (cases, light sources/levels, mounting and matting, labels)
- Creating an on-line photography exhibit
- Emergency preparedness
- Reference services
- Copying and duplicating
- Digitizing photographs
- Collections development projects and campaigns
- Bibliographic utilities and standardized guides to photographic collections
Possible topics for Library Institute (October 21-23) might include:
- Key Steps to Developing a New Tribal Library
- Community Needs Assessments
- Strategic Planning for Libraries
- Effective Governance and Organizational Structures
- Models for Partnering with Other Area Libraries
- Funding Library Operations
- Marketing Library Services to the Community
- Designing and Furnishing Library Facilities
- Technology in the Library
- The Library as a Cultural Center
- The Library as an Independent Learning Center
- The Library as an Archives and Research Center
- The Library as a Community Computer Access Center
- Collection Development and Management for Tribal Libraries
- Automating Collection Management
- Basic Book Repair (hands-on activity)
- Developing Special Collections
- User Services (Circulation, Reference, Children’s, Adult, Archival Services, etc.)
- Basic Cataloging Procedures
- Preparing Materials for Use
- Integrated Library Systems
- Policies and Procedures for Managing the Library
- Producing Staff Manuals
- Emergency Preparedness, Disaster Planning and Response
- Developing and Maintaining Viable Volunteer Programs
- Budgeting
- Maintaining Records and Statistics
- Inventorying Library Materials
- Advocating for Tribal Libraries
- After school and Other Programs for Engaging Youth
- Book Mobile Development
- Genealogy Services in the Library
- The Libraries Role in Maintaining Tribal History
- Website Development for Libraries
- Language and Literacy Programs in Tribal Libraries
- Public Programming in Tribal Libraries
- Working with Authors
- Museum, Library, and School Partnerships
How do I submit a proposal?
Use the online submission form or download the PDF version.
What is the deadline for submitting a proposal?
February 15, 2008
When will I know if my program has been selected?
Febraury 20, 2008
What criteria is the program committee using in selecting programs?
- Relevance to the Institute theme
- Usefulness of practical applications
- Suitability of the format or style of presentation to the topic and the audience
- Cost